Rappahannock NonProfit Center

The Link is a community center and multiple events may occur on the same day. Link staff will work with you on load-in and load-out schedules that fit the needs for your event.
A staff person must be present as a steward to open the building for use and to secure it following the event. The staff person bills at $30 per hour.
Refuse must be removed by the customer/caterers on the day or night of the event. An on-site dumpster is provided for your convenience.
Paved parking is available for 48 vehicles and additional parking can be arranged at the facility on the grounds.
Customers are required to provide an insurance rider for their event in the amount of $1,000,000 liability and list RNPC/Link as co-insureds.
Customers must contact the Health Department and obtain all permits required for food service.
Customers must adhere to all Virginia ABC regulations.
A security deposit of $250 is required; deposit will be refunded on approval of cleaning and/or damage.
Reservations must be made with a 50% non-refundable deposit four weeks before the event.

FREQUENTLY ASKED QUESTIONS

What does the rental fee include?

The fee schedule is posted on this site. To enable the facility to meet your needs, there is an a la carte menu of prices that allow you to choose the rooms/facilities that you need for your event. Tables and chairs are also available for rent.

Will The Link staff be on site during our event?

Yes, Link staff will be on-site. Generally staff will be present for the first 2 hours of your load in to show you the facility and answer any questions on set up that you might have. The staff will also arrive at the end of your event and be present until the facility is ready to be locked. If staff is not present during any of your event, then emergency contact numbers will be provided.

Can I put a date on hold?

Absolutely! A date can be placed on the calendar as a tentative date. It is your responsibility to inform us if you choose to book the date. We will attempt to call you if someone is interested in the same date to give you first choice but we cannot be responsible for holding dates indefinitely.

How do I secure a date?

A signed contract along with a $250.00 security deposit (payable to RNPC/The Link) is required to secure your event date. Ninety days prior a 50% deposit is due. The full amount is due seven days prior to the event date.

When will the security deposit be returned?

Pending any damages, overtime, clean-up, etc., it will be returned the week following your event.

What are event capacities?

The auditorium can accommodate up to 500 people for a standing reception. Up to 250 people can be accommodated with tables and chairs, depending on the need for a dance floor. There is an ample, open-to-the air patio deck that may be a nice addition to your event. Please see the Facilities Tour page or call The Link staff to schedule a walk through of the facility.

Can we drop off items in advance of our event?

We allow equipment rentals to be delivered the day before your event. So, for example, if your event was on Saturday or Sunday, then you might arrange for equipment to be delivered on Friday afternoon.

Do you have a dance floor? Do we need to rent a dance floor?

The auditorium has a hard wood floor. We do not have a dance floor, nor do we require that you use one. Having a dance floor installed is dictated by your taste and budget.

Can we have a band? Can we have a DJ?

Absolutely! However, music and bar service must be shut off by no later than midnight, 12:00 a.m.

Do you have a sound system/microphone we can use for our event?

The Link does not have a sound system/microphone. Any sound needs will be the renter's responsibility.

Do you have a preferred catering list? Can we use a caterer that isn't on your list?

You may use a caterer of your choosing. It is the responsibility of the customer/caterer to contact the Health Department to obtain all the necessary permits. The Link is also adding caterers to the list of preferred providers. Check the list on this site under Preferred Vendors.

Is a liquor license required?

You must comply with all ABC regulations. Liquor licenses are not required for private events that are invitation only.

At what time can we access the facility?

You may access the property as early as 9:00 a.m. on the day of your event. Keep in mind that you need to have the Link steward open and close the facility for you, so you will need to communicate the time of your arrival and the ending time of your event to Link staff. The steward will be on site for approximately 2 hours to ensure that you have everything that you need to set up your event. The steward will return at the close of your event and lock up the facility.

Are decorations allowed in the facility?

This depends on the type of decoration. Nothing may be adhered or permanently attached to the facility, inside or outside. Candles (enclosed in votive holders or hurricane type globes) and flowers are allowed. All decorations must be removed at the conclusion of your event.

Will you be here to set-up equipment and to help decorate?

These types of activities need to be coordinated through your caterer and/or event planner. The Link steward will not facilitate decorating.

Where can our guests park?

We have approximately 50 spaces on site. Overflow parking is available on the grounds, but arrangements for this need to be made in advance with Link staff.

Can we scatter rose petals, flowers, rice, birdseed, bubbles, etc. in the auditorium or upon exit at the foyer?

Unfortunately, no. We try to keep the facility in the best possible condition for all clients. While you may want birdseed, the next client may not. Failure to follow this guideline will result in your forfeiture of the security deposit.

What are the guidelines regarding smoking?

Smoking is prohibited in all areas of the building. All guests that smoke must smoke outside. There are sand containers for cigarette butts outside the entrances. All butts should be disposed of there.

We have guests that have a hard time walking up stairs or are in a wheelchair. Are you accessible?

Yes, we can provide wheelchair accessibility through the doors on the deck/patio area. Through the main doors, there are two steps down to go into the auditorium. Let us know your needs and we will make arrangements to accommodate.